Tree Media

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Tree Media

Tree Media Agency Legal Governance

Privacy Policy

This policy outlines how Tree Media Agency Inc. collects, processes, protects, and handles personal data, audition materials, and digital portfolios for artists, clients, and website visitors.

Effective Date: September 2026Version 3.2Jurisdiction: Hyderabad, IndiaRef: TM-POL-PRIV-2026

Overview & Scope

Data Controller: This Privacy Policy applies to personal information collected and processed by Tree Media Agency Inc. ("Tree Media", "we", "us", or "our"), having its registered office in Hyderabad, India.
Scope of Applicability: This policy governs data collected through our website, audition portals, casting calls, representation inquiries, and artist management services.
Covered Individuals: This policy applies to website visitors, audition applicants, contracted models, actors, voice artists, directors, and casting or studio partners.
Commitment to Privacy: We are committed to maintaining the confidentiality, integrity, and security of all personal details, digital likenesses, and creative materials entrusted to us.

Information We Collect

Personal Identification Data: Full legal name, stage name, email address, telephone number, mailing address, date of birth, and government identification for age and legal verification.
Talent & Audition Materials: Professional headshots, portfolios, digital showreels, voice demo clips, audition self-tapes, physical attributes (height, measurements), and guild or union memberships.
Professional Background: Acting resume, training credits, previous studio bookings, representation history, and artistic skills.
Billing & Payment Data: Bank account numbers, PAN or tax identification, invoicing details, and payment histories required for casting disbursements and agency commissions.
Technical & Usage Data: Internet Protocol (IP) address, browser version, operating system, pages viewed, time spent on pages, and device diagnostic information collected automatically via cookies.

How We Use Your Information

Casting Evaluation & Audition Processing: Reviewing audition submissions, portfolios, and reels to evaluate talent suitability for agency representation and upcoming film, commercial, and television roles.
Talent Promotion & Client Pitches: Presenting approved headshots, profiles, and demo reels to film directors, casting directors, production houses, and commercial brand advertisers.
Booking Administration: Preparing, executing, and managing artist representation contracts, call sheets, production schedules, and engagement terms.
Financial Administration: Calculating agency commissions, executing talent payment disbursements, and fulfilling statutory accounting and taxation duties.
Agency Communications: Sending audition invitations, callback schedules, booking confirmations, and important administrative updates.
Legal & Regulatory Compliance: Fulfilling applicable legal, tax, and entertainment regulatory requirements and defending legal rights where necessary.

Data Security & Storage

Technical Safeguards: Personal information and digital audition materials are stored in secure cloud environments utilizing industry-standard encryption protocols (SSL/TLS in transit, AES-256 at rest).
Restricted Access: Access to talent portfolios, financial details, and personal records is strictly restricted to authorized agency agents, casting managers, and legal personnel.
Vulnerability Management: We conduct periodic system assessments, data backup procedures, and security monitoring to prevent unauthorized access, alteration, or disclosure.

Data Retention Periods

Contracted Artists: Personal data and contractual records are retained throughout the representation term and for seven (7) years following contract termination to satisfy tax and legal statutory obligations.
Unrepresented Audition Applicants: Submitted audition materials, resumes, and contact details are retained for up to twenty-four (24) months to consider talent for future casting calls, after which they are safely purged.
Secure Deletion: Upon expiration of required retention periods or upon a verified erasure request, digital records and media files are permanently and irreversibly destroyed.

Your Privacy Rights & Choices

Right to Access: You may request confirmation of whether we process your personal data and obtain a copy of the records held about you.
Right to Rectification: You have the right to request updates or corrections to any inaccurate, incomplete, or outdated personal information or talent portfolio assets.
Right to Erasure: You may request the deletion of your personal records and audition tapes, subject to statutory retention requirements for completed financial contracts.
Right to Withdraw Consent: Where processing is based on consent, you may withdraw your consent at any time without affecting the lawfulness of prior processing.
Exercise of Rights: To exercise any of these rights, please submit a written request to info@teensitsolutions.com.

Cookies & Tracking Technologies

Essential Cookies: Strictly necessary for authenticating sessions, securing forms, and delivering core site functionality.
Performance & Analytics Cookies: Collect anonymous aggregate statistics on site navigation to help optimize page performance, loading speed, and user experience.
Managing Preferences: You can manage or disable cookie preferences directly through your browser settings. Disabling essential cookies may impact certain interactive features of the website.

Young Performers & Minors' Privacy

Parental Consent Required: Tree Media does not knowingly collect personal information or audition tapes from individuals under eighteen (18) years of age without explicit written consent from a parent or legal guardian.
Parental Supervision: All casting submissions, communications, and representation contracts for minors must be managed directly through the designated parent or legal guardian.
Heightened Protections: Audition materials and records of minor performers are subject to heightened confidentiality and stringent safeguards in compliance with child entertainment protection laws.

Policy Updates & Contact Information

Periodic Updates: We may revise this Privacy Policy periodically to reflect changes in our operational practices, new technology, or statutory requirements. Updated versions will be posted here with a revised effective date.
Privacy Inquiries: If you have any questions or concerns regarding our privacy practices, please contact our Legal & Data Protection Officer at:
Tree Media Agency Inc.
Unit No: 303 B, 3rd Floor, New Mark House, Plot No: 56, Patrika Nagar, Madhapur Village, Sherlingampally Mandal, Hyderabad - 500081.
Email: info@teensitsolutions.com
Phone: +91 8125524545

Terms and Conditions of Representation

Review our terms governing website usage, talent representations, auditions, bookings, rights, and payment terms.

Read Terms and Conditions

Tree Media

Loading Experience

Tree Media Agency Legal Governance

Privacy Policy

This policy outlines how Tree Media Agency Inc. collects, processes, protects, and handles personal data, audition materials, and digital portfolios for artists, clients, and website visitors.

Effective Date: September 2026Version 3.2Jurisdiction: Hyderabad, IndiaRef: TM-POL-PRIV-2026

Overview & Scope

Data Controller: This Privacy Policy applies to personal information collected and processed by Tree Media Agency Inc. ("Tree Media", "we", "us", or "our"), having its registered office in Hyderabad, India.
Scope of Applicability: This policy governs data collected through our website, audition portals, casting calls, representation inquiries, and artist management services.
Covered Individuals: This policy applies to website visitors, audition applicants, contracted models, actors, voice artists, directors, and casting or studio partners.
Commitment to Privacy: We are committed to maintaining the confidentiality, integrity, and security of all personal details, digital likenesses, and creative materials entrusted to us.

Information We Collect

Personal Identification Data: Full legal name, stage name, email address, telephone number, mailing address, date of birth, and government identification for age and legal verification.
Talent & Audition Materials: Professional headshots, portfolios, digital showreels, voice demo clips, audition self-tapes, physical attributes (height, measurements), and guild or union memberships.
Professional Background: Acting resume, training credits, previous studio bookings, representation history, and artistic skills.
Billing & Payment Data: Bank account numbers, PAN or tax identification, invoicing details, and payment histories required for casting disbursements and agency commissions.
Technical & Usage Data: Internet Protocol (IP) address, browser version, operating system, pages viewed, time spent on pages, and device diagnostic information collected automatically via cookies.

How We Use Your Information

Casting Evaluation & Audition Processing: Reviewing audition submissions, portfolios, and reels to evaluate talent suitability for agency representation and upcoming film, commercial, and television roles.
Talent Promotion & Client Pitches: Presenting approved headshots, profiles, and demo reels to film directors, casting directors, production houses, and commercial brand advertisers.
Booking Administration: Preparing, executing, and managing artist representation contracts, call sheets, production schedules, and engagement terms.
Financial Administration: Calculating agency commissions, executing talent payment disbursements, and fulfilling statutory accounting and taxation duties.
Agency Communications: Sending audition invitations, callback schedules, booking confirmations, and important administrative updates.
Legal & Regulatory Compliance: Fulfilling applicable legal, tax, and entertainment regulatory requirements and defending legal rights where necessary.

Data Security & Storage

Technical Safeguards: Personal information and digital audition materials are stored in secure cloud environments utilizing industry-standard encryption protocols (SSL/TLS in transit, AES-256 at rest).
Restricted Access: Access to talent portfolios, financial details, and personal records is strictly restricted to authorized agency agents, casting managers, and legal personnel.
Vulnerability Management: We conduct periodic system assessments, data backup procedures, and security monitoring to prevent unauthorized access, alteration, or disclosure.

Data Retention Periods

Contracted Artists: Personal data and contractual records are retained throughout the representation term and for seven (7) years following contract termination to satisfy tax and legal statutory obligations.
Unrepresented Audition Applicants: Submitted audition materials, resumes, and contact details are retained for up to twenty-four (24) months to consider talent for future casting calls, after which they are safely purged.
Secure Deletion: Upon expiration of required retention periods or upon a verified erasure request, digital records and media files are permanently and irreversibly destroyed.

Your Privacy Rights & Choices

Right to Access: You may request confirmation of whether we process your personal data and obtain a copy of the records held about you.
Right to Rectification: You have the right to request updates or corrections to any inaccurate, incomplete, or outdated personal information or talent portfolio assets.
Right to Erasure: You may request the deletion of your personal records and audition tapes, subject to statutory retention requirements for completed financial contracts.
Right to Withdraw Consent: Where processing is based on consent, you may withdraw your consent at any time without affecting the lawfulness of prior processing.
Exercise of Rights: To exercise any of these rights, please submit a written request to info@teensitsolutions.com.

Cookies & Tracking Technologies

Essential Cookies: Strictly necessary for authenticating sessions, securing forms, and delivering core site functionality.
Performance & Analytics Cookies: Collect anonymous aggregate statistics on site navigation to help optimize page performance, loading speed, and user experience.
Managing Preferences: You can manage or disable cookie preferences directly through your browser settings. Disabling essential cookies may impact certain interactive features of the website.

Young Performers & Minors' Privacy

Parental Consent Required: Tree Media does not knowingly collect personal information or audition tapes from individuals under eighteen (18) years of age without explicit written consent from a parent or legal guardian.
Parental Supervision: All casting submissions, communications, and representation contracts for minors must be managed directly through the designated parent or legal guardian.
Heightened Protections: Audition materials and records of minor performers are subject to heightened confidentiality and stringent safeguards in compliance with child entertainment protection laws.

Policy Updates & Contact Information

Periodic Updates: We may revise this Privacy Policy periodically to reflect changes in our operational practices, new technology, or statutory requirements. Updated versions will be posted here with a revised effective date.
Privacy Inquiries: If you have any questions or concerns regarding our privacy practices, please contact our Legal & Data Protection Officer at:
Tree Media Agency Inc.
Unit No: 303 B, 3rd Floor, New Mark House, Plot No: 56, Patrika Nagar, Madhapur Village, Sherlingampally Mandal, Hyderabad - 500081.
Email: info@teensitsolutions.com
Phone: +91 8125524545

Terms and Conditions of Representation

Review our terms governing website usage, talent representations, auditions, bookings, rights, and payment terms.

Read Terms and Conditions

Tree Media

Tree Media

Overview & Scope

Information We Collect

How We Use Your Information

Information Sharing & Disclosure

Data Security & Storage

Data Retention Periods

Your Privacy Rights & Choices

Cookies & Tracking Technologies

Young Performers & Minors' Privacy

Policy Updates & Contact Information

Terms and Conditions of Representation

Tree Media

Overview & Scope

Information We Collect

How We Use Your Information

Information Sharing & Disclosure

Data Security & Storage

Data Retention Periods

Your Privacy Rights & Choices

Cookies & Tracking Technologies

Young Performers & Minors' Privacy

Policy Updates & Contact Information

Terms and Conditions of Representation